Track has the ability to define other costs (extra charges) and automate the calculation and assignment (based on activity) of costs to an individual based on a set of rules.
This functionality is best described by the use of an example. One type of other costs (extra charges) may be Per Diem. Per the terms of the contract or agreement, some labor resources receive per diem while others do not. Receipts for per diem may be conditional, depending on the day of the week or the number of hours worked.
Per Diem may be paid at different levels (e.g. $75, $100, $150), depending on a job grade or craft, and may be applicable only during a turnaround or project. These other costs are configured in Track along with the business rules and then assigned to individuals with start and end dates. If the business conditions are met, the individual is automatically assigned the appropriate extra charges. Auto-assigned costs are then available for allocations (as if they had been entered manually as expense overrides).
Configuration and assignment of other costs entail the following.
Define a Pay Type (Extra Type) for extra charge category (e.g. Travel). Refer to Add a Pay Type for more information.
Assign extra charges to a contract agreement. Refer to Labor Rates for more information.
Configure other cost business rules. Refer to Agreement Other Cost for more information.
Assign other cost extra charges to one or more individuals. Refer to Assign Other Costs Individual or Assign Other Costs Group for more information.